Both extreme organization and disorder are factors that can stress us out. Reduce this problem with these tips.
Both in working life and in personal life, an excess of tasks, uncertainty, continuous time spent on the same work, pressure, etc., are factors that favour the development of stress. In addition, if at the end of the day we have left tasks undone, we will feel anxiety because we will blame ourselves or others for not being able to do them, and the lack of order will not allow us to calmly go over the day and reorganize for the next day.
Stress itself is not bad, it is a response from the organism that activates us and puts us on alert for any situation that is putting pressure on us. In low amounts it allows us to work with some concentration and activity, but in excess it produces the opposite effect. And a continuous stress in time will bring us, for sure, serious health problems.
Clear and achievable objectives
Organizing our day-to-day life, both at work and in our daily lives, allows us to establish clear and realistic objectives that can be assumed. This way we can escape from uncertainty and frustration, and it will also allow us to carry out our tasks in a more relaxed way, giving rise to creativity: we cannot think well if we are busy, we get blocked. We must not forget that for success in the work, study and personal fields, the time dedicated to clear the mind and body, as well as to sleep and eat correctly, are as important as the time dedicated to the tasks themselves. It will allow us to work faster, with more concentration and with the clearest ideas, and the only way to prove it is by trying.
In the work and/or school/university environment, this order should be more thorough than in personal life, because we should not set timetables for the people around us, but a certain order will help us in many tasks. Above all, it will allow us to enjoy hours of rest, which we would otherwise probably have to occupy with more work or obligations.
1. Get an agenda
Clearly, this is the first piece of advice to put our day in order. It can be a classic paper diary, a mobile phone app, a computer program or anything that allows us to organize ourselves in the way that is most comfortable for us.
2. Check your diary every morning
There are activities that we will schedule in the medium term, for example, what we will do during the rest of the week. However, organize and readjust your schedule at the beginning of each day to adapt it to the new day, and any unforeseen changes that have arisen.
3. Don’t get overburdened with schedules
Don’t make organization a new stressor, so don’t be overly rigid with your schedule and tasks. Always leave room for the unexpected, it is common for events to occur that we did not expect and interrupt our work, so do not try to be too demanding or establish your tasks and objectives, or fulfilling them. Enjoy spontaneity, and the interruptions of others.
4. Allow 10-15 minute breaks every 2 hours
It will rest your body and mind, and keep you from overloading. In addition, during these breaks we will be taking advantage to change posture, stretch a little and prevent injuries from certain positions.
5. Try to have fixed schedules for each type of activity.
For example, times for rest, food, work, household chores, etc. Having a more or less marked schedule is very beneficial for the body and mind, we adapt to that pace and, thus, facilitates us to go fulfilling it day by day, fighting our enemy laziness.
6. Bring order to your environment
At work, clean out your desk of things you don’t need and tidy it up, everything has a place and knowing where it is will make you spend less time looking for it. At home anyway, we can’t be relaxed in a messy home, just as we can’t study in a chaotic room. It is distracting and does not allow us to have the things we will need for our study time well in hand and identified.
7. Set priorities
For the different tasks we have to perform, think about which ones are more significant and urgent and give them more importance. Don’t put off important tasks even if they are more tedious, you will find that when you take them off soon, the satisfaction is greater.
8. Subdivide the more complex tasks into sub-tasks
In this way, we will convert very broad and complex objectives into clearer and more manageable ones, as we said at the beginning. For example, “Finish last week’s work” is a diffuse objective and, surely, a long one if we are very late. We will change it to: “Today to write the two most urgent reports that I have left behind”; “Tomorrow to telephone the two people who had not called to consult on this matter”, etc. You will complete it little by little and avoid the stress and strain of doing it at the last minute.
9. No more fast food to get out of the way
If you are the one who prepares your own food, take time to cook nutritious dishes that provide you with everything you need to have energy, especially at breakfast. Escape from pre-cooked meals, there are plenty of quick and nutritious dishes waiting for you. Eating well is key to success in everything.
10. Establish hours of rest, especially at the end of the day
Dedicate them to leisure activities, such as playing with your children, chatting with your partner or someone in your home, reading, watching TV, listening to music, doing relaxation exercises, etc. Anything that is pleasant and relaxes you. This will help you sleep better and have a clearer mind.
11. Delegate or cancel some of your tasks
We can’t hog everything, even if we think we’re better at handling situations. Ask for help, if possible, from colleagues at work or others in your home to do what you can’t. We must also learn to refuse requests from others that you cannot meet, making them understand that we do not have time.
12. When you finish your day, review what you have accomplished
You will feel enormous satisfaction, peace of mind and relief. If any task has been left unfulfilled, you will not feel the anxiety that you used to feel, because now you know what you did, why, and why it was impossible to accomplish everything you had planned today.
You will see that, having organized your day, you actually have much more time than you expected. We propose you, then, to introduce some sport activity, even if it is short time: walking, running, swimming, cycling, etc. If not, leave these activities for the weekend, but exercise is, together with organization, the best remedy for stress.